Architectural Interns / ARE Candidates

The National Council of Architectural Registration Boards (NCARB), as a federation of all registration boards of the United States including Kentucky, sets national standards for architectural registration. NCARB interprets these standards, maintains records, and acts as the central clearinghouse and contact point for all interns, architects and registration boards in matters dealing with the registration and professional conduct of architects. NCARB is responsible for establishing, interpreting, and enforcing the IDP training requirement.

Intern Development Program (IDP)

Kentucky’s registration requirements establish the minimum criteria for legally practicing architecture.  One of those requirements is participation in and the successful completion of a well documented and verified training program. In this regard, the Kentucky Board of Architects requires an individual to participate in NCARB’s IDP for initial registration. Participation in IDP exposes you to the comprehensive training that is essential for competent practice. 

If you have not enrolled in NCARB’s IDP establishing a Council Record and wish to do so, you must request your NCARB Record Application from the Council office (NCARB; 1801 K Street, NW, Suite 1100-K; Washington, DC 20006) or by going on-line to apply at www.ncarb.org/forms

The Six-Month Rule for IDP Training Unit Reporting

The Six-Month Rule will require interns to submit their training units in reporting periods of no longer than six months and within two months of completion of each reporting period. The rule will go into effect on 1 July 2009 for interns who begin an NCARB Record on or after that date and 1 July 2010 for all interns regardless of application date. All training unit reports must be submitted electronically through NCARB’s electronic Experience Verification Reporting (e-EVR) system.

Once interns have submitted their training units by entering them into their Record online, those units are protected from the Six-Month Rule reporting requirements while any loose ends are tied up. Interns will not be affected by any delay caused by their supervisor or NCARB. However, submitted training units can be lost if they are deemed invalid by their supervisor, or if they are not earned in accordance with the rules of IDP.

The Handbook for Interns and Architects

In order to download a copy of the current edition of the handbook (2008-2009) go to www.ncarb.org/Forms/handbook.pdf

The Intern Development Program Guidelines

In order to download a copy of the current edition of the guidelines (2007-2008) go to www.ncarb.org/forms/idp_guidelines.pdf

Falsifying IDP Training Unit Reports or cheating on or violating the confidentiality of the ARE is unethical, illegal, and subject to disciplinary action.

NCARB’S e-EVR (electronic Experience Verification Reporting) System

The National Council of Architectural Registration Boards (NCARB) officially launched the electronic Experience Verification Reporting system (e-EVR) on December 31st,2008. Interns are now able to report their experience for the Intern Development Program (IDP) online through “My NCARB Record” instead of sending in paper forms. Electronic submissions will replace paper submissions as the standard way interns submit experience reports to complete the IDP. Interns are now strongly encouraged to use the e-EVR system.  The last day NCARB accepted paper experience reports (Form 123) was June 30, 2009, for IDP.  Any paper submittals now received will be sent bank to the interns with instructions on how to submit through the e-EVR system.

The e-EVR makes it easier for interns to submit experience reports and for supervisors to review and approve the reports. Once submitted by the intern, the report will be saved instantly within their Record and a link to the report will be sent to the identified supervisor.

The supervisor will review the report online and have the option to approve, return for edits, or reject the report.  Once the supervisor acts on the report, it will be saved to the intern’s Record with the updated status. All reports are subject to NCARB’s final review once an intern completes the IDP. IDP Supervisor Guidelines have been produced to aid supervisors with their role in the IDP and will be available on NCARB’s web site in late December.

Interns will be able to view the status of all reports entered through the e-EVR. They will also be able to view their progress through the IDP and identify any deficiencies so they can work with their supervisor and mentor to develop a plan to gain exposure in those areas.

The e-EVR is designed to prevent common errors that currently occur on paper forms, reducing the possibility of rejections during the NCARB evaluation process. The e-EVR will also check that the report meets the Six-Month Rule requirements when the rule is implemented.

Interns can save an experience report as a work-in-progress and submit it to the supervisor at a later date. They may also enter reports over any timeframe until the Six-Month Rule is phased in between July 2009 and July 2010. For more information on the Six-Month Rule visit www.ncarb.org/idp/SixMonRul.html.

Architect Registration Examination (ARE)

Another of the Kentucky registration requirements one must have in order to obtain a license to legally practice architecture in the Commonwealth is the successful completion and passing of all divisions in NCARB’s Architect Registration Examination (ARE).
The Kentucky Board of Architects allows early access to the ARE if you meet the Board’s education and training experience criteria.   If so, you may be able to take advantage of NCARB’s new online system to request an Authorization to Test.  If you have an active NCARB Record and have fulfilled Kentucky’s requirements as referenced in KRS 323.050, 323.060 and 201 KAR 19:035.  These requirements specifically include that a candidate:

  1. be of good moral character,
  2. hold a professional degree in architecture from a degree program that has been accredited by the National Architectural Accrediting Board (NAAB),
  3. has had well diversified and satisfactory training in architectural practice as evidenced by completion of the first year (minimum of 235 Training Units) of the Intern Development Program.

The candidate is further required to complete, submit and maintain an active application with the Kentucky Board.  If you have met these requirements you can place your request through the “My NCARB Record” section of NCARB’s web site.  It’s quick and easy!

Here’s what you do:

  1. Log into your account at www.ncarb.org
  2. Click “Request Transmittal of Record”.
  3. Check the box “Do you want to take the ARE?”
  4. Select Kentucky and click transmit.
  5. If you fulfill all of Kentucky’s requirements, an e-mail will be sent instantly to the Kentucky board in order for us to grant your authorization.
  6. You will receive an e-mail notification and your Authorization to Test number will be sent to you directly (by mail) if you are eligible.

Note: Applicants are required to have an current application with the Kentucky Board and are required to have paid the full $285 NCARB Record fee prior to completion of the request for an Authorization to Test.
For more information about the Architect Registration Examination (ARE) go to NCARB’s website at www.ncarb.org/are/arefacts.html.

ARE News

If you did not pass all of the nine divisions of ARE 3.1 before June 30th, 2009, you have been transitioned to ARE 4.0.  ARE 3.1 Retakes are no longer available.

Kentucky’s Three Year Eligibility Renewal Requirement

After three years of eligibility to the ARE a Kentucky applicant not having passed or taken the ARE, is required to reapply to the Kentucky Board for readmission eligibility to the Architect Registration Examination.  The fee for reapplication for admission to the Architect Registration Examination after the original application has expired is $100. payable to the Kentucky State Treasurer.  The reapplication form is the same one as the original application.

NCARB’S Five Year Rolling Clock

Candidates for the ARE must pass all divisions within five years. Three transitional rules, which are noted below, will guide the process.

Three basic rules will guide the implementation of the Rolling Clock:

  • For applicants who have passed all divisions of the ARE by January 1, 2006, regardless of the time taken, such applicants will have passed the ARE.
  • For applicants who have passed one or more but not all divisions of the ARE by January 1, 2006, such applicants will have five years from the date of the first (non-exempt) passed division to pass all remaining divisions. [Exams passed prior to January 1, 2006, are exempt and will NOT have to be retaken.] If a candidate fails to pass all remaining divisions within the initial five-year period, the candidate is given a new five-year period from the date of the second oldest passed division. The five-year period shall commence after January 1, 2006, on the date when the first passed division is administered.
  • For applicants who have passed no divisions of the ARE by January 1, 2006, such applicants shall be governed by the above five-year requirement. The five-year period shall commence on the date when the first passed division is administered.

Adherence to these rules is required for NCARB Certification.

ARE Eligibility

If you have a NAAB accredited degree and one year of IDP documented with the National Council of Architectural Registration Boards, (NCARB), download the Registration Exam Application and complete the registration form and mail with a certified check to the Board office.

Upon receipt of your Kentucky application, $100.00 (certified check, made payable to the Kentucky State Treasurer) fee, and your one year of IDP approved from NCARB, we will notify the testing center you are eligible to take the A.R.E. If you have further questions please email or call the office.

NCARB Handbook for Interns and Architects

The Kentucky Revised Statutes - KRS 323

The Kentucky Administrative Regulations - KAR 201 (After page loads, scroll down to Chapter 19)

Additional Resources

ARE Application

ARE Instructions